1.    Access the Online Pay Periods window in J1 Desktop. A list of currently defined pay periods appears.

2.    To make a currently defined pay period active via JICS:

a.    Locate the pay period to be active and available via JICS.

b.    Select the Active checkbox.

c.     Select the Show Online checkbox.

3.    To define and activate a new pay period to be available via JICS:

a.    Right-click and select Add Row.

b.    In the Period Code column, enter a code that identifies the pay period.

c.     In the Description column, enter a detailed description for the pay period.

d.    In the Allowed Hours column, enter the number of hours allowed for the pay period.

e.    In the Begin Date and End Date columns, enter the dates the pay period begins and ends.

f.     To make the pay period active, select the Active checkbox. Once a payroll period is active and available, hours can be entered against it.

g.    To make the pay period available online via CRM Staff, select the Show Online checkbox.

h.    To indicate that the payroll period hours entered from JICS into J1 Desktop have been uploaded, select the Uploaded? checkbox.

i.      From the Group drop-down pick list, select the appropriate HR group code to which the payroll period belongs.

j.      From the Subgroup drop-down pick list, you can select a sub-group for the HR group.

4.    Click the Save button.

 

To allow employees to view previous pay periods that are no longer active, they must still be selected as available for CRM Staff.

1. Access the Online Pay Periods window in J1 Desktop. A list of currently defined pay periods appears.

2. Locate the pay period to be available via JICS.

3. Select the Show Online checkbox.

4. Verify or deselect Active checkbox.

5. Click the Save button.