The Employment Position Application feature is accessible from any web-enabled device and allows potential employment candidates to review and apply for open positions. Feature Administrators can create a general introduction that appears to potential applicants. It can provide an overview of your organization, highlight select positions, identify if and what supporting documents can be submitted with the online application, or guide the applicant through the application process. You can format the text or use standard HTML and incorporate images.
Use this feature for any of these purposes:
· Search for open and posted positions by title, keywords, department, classification and/or type
· Apply for an open position
· Complete a saved application
· Contact the hiring organization
· See where an application is within the process
· View all positions to which you have applied
· Withdraw your application
· Set Up or Edit Introductory Text (Administrators only)
Search for Available Positions
1. Open the Employment Position Application feature.
2. Click Search positions.
You can narrow your search by entering text in any of the filters. Then click Search positions. The fewer criteria selected, the more results the search returns. The search only retrieves active positions that fit your combined selection requirements. To view all open positions, do not specify any search criteria and click on the Search Positions button.
Position title
such as Administrative Assistant
or Spanish Professor
Keywords
such as part-time, maintenance,
or manager
Department
such as Admissions or Information
Technology
Classification
such as Administrator or Hourly
Type such as full or part time
3. In the search results,
click on a position title to view a detailed job description, access
the online application form, and submit additional attachments such
as your resume and references.
Once you start filling out the online application, the system guides
you through the application process.
Complete an Online Application
1. In the Employment Position Application feature, search for positions.
2. From the search results, click on the position title to which you want to apply. The full job description appears.
3. Click Apply Now or Apply for the Position Title. The Employment Application page appears.
4. Click the Click here to start filling out this employment application link. The Personal Information page of the application appears.
5. Enter your personal information, and click Next Page to continue with the online application. Online applications may vary by position.
At any time during the application process, you can save your current progress and complete the application at another time by clicking the Save and Finish Later button. You are provided a login key that allows you to retrieve and complete your application. To easily access the same position, bookmark the page. For detailed procedures on completing a saved application, see Complete a Saved Application.
6. When you have successfully completed the online application, the Review and Submit page appears.
7. Review your application carefully. If updates need to be made to the application, click the Previous Page or View Table of Contents link to access the sections requiring an update. If the application is ready to be submitted, click the Submit Application button. The Application Information page appears.
8. To upload a document related to your application such as a copy of your resume or cover letter:
The documents that can be uploaded and submitted with an application vary by position and in some instances may not be a part of the application process at all.
a. Click the Upload your file link. The Upload a File window appears.
b. Click the Choose File button. The Open window appears.
c. Browse to the location of the file you want to upload.
d. Select it and click the Open button. The Open window closes, and the selected file appears on the Upload a File window.
e. Click the Save button. The Upload a File window closes.
To delete an uploaded document, click the Trash can icon. The Upload option reappears.
9. To enter your information related to your application online:
The text that can be entered and submitted with an application varies by position and in some instances may not be a part of the application process at all.
a. Click the Enter as Text link.
b. Enter or copy and paste your information in the text box.
When text is pasted into the text box, any formatting is lost.
c. Click the Save button.
To delete an entered text, click the Trash can icon. The Enter as text option reappears.
10. Your application is submitted to the HR Department. Once it has been reviewed, you will receive a login that allows you to return to the site and check the application status.
1. Access the book marked page or use the search options to locate the position to which you started the online application, and click Apply Now or Apply for the Position Title. The Employment Application page appears.
2. From the Retrieve a Saved Employment Application section, enter the key provided or sent to you in an email when you saved the application.
3. Click the Retrieve Employment Application button. The online application appears.
4. Use the Next Page and Previous Page links to browse through the online application, or click the View Table of Contents link to quickly access a specific section.
5. Update or complete any additional application information.
6. When you have successfully completed the online application, the Review and Submit page appears.
7. Review your application carefully. If updates need to be made to the application, click the Previous Page or View Table of Contents link to access the sections requiring an update. If the application is ready to be submitted, click the Submit Application button. The Application Information page appears.
8. To upload a document related to your application such as a copy of your resume or cover letter:
a. Click the Upload your file link. The Upload a File window appears.
b. Click the Choose File button. The Open window appears.
c. Browse to the location of the file you want to upload.
d. Select it, and click the Open button. The Open window closes, and the selected file appears on the Upload a File window.
e. Click the Save button. The Upload a File window closes.
The documents that can be uploaded and submitted with an application vary by position and in some instances may not be a part of the application process at all.
To delete an uploaded document, click the Trash can icon. The Upload option reappears.
9. To enter your information online:
The text that can be entered and submitted with an application varies by position and in some instances may not be a part of the application process at all.
a. Click the Enter as Text link.
b. Enter or copy and paste your information in the text box.
When text is pasted into the text box, any formatting is lost.
c. Click the Save button.
To delete an entered text, click the Trash can icon. The Enter as text option reappears.
10. Your application is submitted to the HR Department. Once it has been reviewed, you will receive a login that allows you to return to the site and check the application status.
Find out Whether Your Online Application Was Submitted Successfully
1. Complete the online application process.
2. You will receive an email confirmation that the HR Administrator has accepted your application.
3. Using the log in and key provided in your email confirmation, log back in. View the status of your application, and double-check the information your submitted.
Contact Someone Regarding a Position
You can email a designated point of contact for a specific position to get more information, notify of them technical difficulties, or verify your submission.
1. Access the position's bookmarked page or use the search options to locate the position for which you want to contact someone.
2. From the Employment Application page, click Ask us a question. A blank email in your default email client such as Outlook or Exchange automatically appears.
3. Enter your email content and make any necessary updates to the Subject, CC, or BCC fields.
4. Click the Send button. Your email is sent to the point of contact for the selected position.
1. Log in to the campus portal using the user name and password you received in the application confirmation email.
2. Access the Employment Position Application page. The Your recent applications section displays all the positions to which you have applied and their current status.
3. To view more information, click on a specific position title. The Position Details page appears.
4. To view your complete online application, click View your application. The Application Details page appears. To view the Position Details page, click Return to previous screen.
Status Descriptions
o Being Reviewed
Your resume was successfully submitted and has been entered into applicant
pool for the position. Your application will be reviewed for a potential
match between department's hiring needs and candidate's qualifications
for position.
o Approved for an Interview
The hiring committee is interested in interviewing you for the position
and will contact you directly or has already contacted you.
o Your application was declined
You are no longer being considered for the open position. Decisions
are based on the department's hiring needs and preferences and candidate's
qualifications for the position.
o Your application was withdrawn
You no longer wish to be considered for the open position.
You can keep track of all the positions to which you have applied.
To easily access the same position, bookmark the page.
1. Log in to the campus portal using the user name and password you received in the application confirmation email.
2. Access the Employment Application page. The Your recent applications section displays all the positions to which you have applied and their current status.
3. To view more information, click on a specific position title. The Position Details page appears.
If for some reason you must withdraw your application, you can log in and remove your application from consideration. Once an application has been withdrawn, it cannot be reinstated.
1. Log in to the campus portal using the user name and password you received in the application confirmation email.
2. Access the Employment Application page. The Your recent applications section displays all the positions to which you have applied and their current status.
3. Click on a title of the position to which you have applied and from which want to withdraw your application. The Position Details page appears.
4. Click Withdraw your application for this position. Your application is automatically withdrawn for consideration.
Employment Position Application Setup (for administrators)